Speak at a meeting

Committee meetings

Speak at a committee meeting

If you wish to raise an issue in person at a committee meeting about an item on the agenda you should submit your request to speak to the Head of Executive and Member Services (or the relevant Governance Services Officer) at least 24 hours before the meeting.

You can either:

  • Submit a request to speak as an individual
  • Submit a deputation (usually on behalf of a group of people or an organisation)

There are different processes that must be followed for each type of request as explained below.

Request to speak

Any requests to speak received by Governance Services in advance of the committee meeting will be passed to the Chair of the committee who will decide whether to allow your request. If your request is granted, the Chair will let you know how long you have to speak (usually 2 minutes).

Deputations

The first 20 minutes of most committee meetings are normally allocated to deputations. If you have submitted your deputation at least 24 hours before the meeting and it relates to an item of business on the agenda, the committee will vote at the start of the meeting to decide whether to hear your deputation.

If the majority of the committee agrees to hear your deputation, you will be allowed up to 5 minutes to speak.

Deputations cannot be submitted to the following committees:

  • Standards Committee
  • General Purposes Committee (when considering licensing applications or appeals)
  • Planning Committee

 

Contact the Head of Executive and Member Services

Thomas Cattermole
Head of Executive and Member Services
4th Floor
Brent Civic Centre
Engineers Way
Wembley
Middlesex HA9 0FJ

Thomas.cattermole@brent.gov.uk

How to make a deputation

Notice of a deputation must be received by the Head of Executive and Member Services at least 24 hours before the start of the relevant meeting. This is calculated using working days only so for example, where a meeting is held on a Monday you must submit your request by close of business on the Friday before.

Please contact the Head of Executive and Member Services by contacting Thomas Cattermole, Floor 4, Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ or email thomas.cattermole@brent.gov.uk

Please note that different rules apply for the Planning Committee and Licensing Sub Committees and these are also set out below. 

Speak at a Planning Committee

Any member of the public who wishes to speak in objection to or support of a planning application must notify Governance Services and should do so at least 24 hours before the meeting.

Members of the public are allowed up to 2 minutes to address the committee. Where more than one person wishes to speak on the same application, the Chair will limit the number of speakers to no more than two people.

In such cases, priority will be given to occupiers nearest to the application site or representing a group of people or to one objector and one supporter if there are both.


Licensing Committee and Sub Committees

You will only be able to speak at a meeting of the Alcohol and Entertainment Licensing committee or sub-committee if you have made formal representations in objection to or support of the application under consideration.

Please contact the Licensing Team for further information.

 

Council meetings

Speak at a council meeting

If you wish to raise an issue in person at a council meeting, you may arrange to attend and speak at the meeting. This is called a deputation.

One member of a deputation is allowed to speak for no more than five minutes on a subject that directly concerns a matter affecting the borough and relates to a council function.

The programme of council meetings at which deputations are permitted will be agreed at the annual general meeting on Wednesday 17 May


You need to give written notice to the Chief Legal Officer of the title and summary of the content of the deputation by midday, five clear working days before the meeting.

The director will take the decision on whether it meets the requirements of standing orders and inform you accordingly.

The programme of council meetings at which deputations are permitted will be agreed at the annual general meeting on Wednesday 17 May

How to make a deputation at a council meeting

You need to give written notice to the Chief Legal Officer of the title and summary of the content of the deputation by midday, five clear working days before the meeting.

The director will take the decision on whether it meets the requirements of standing orders and inform you accordingly.

Please write to Chief Legal officer, Floor 4, Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ or email debra.norman@brent.gov.uk