Full and open registers
Full and open registers
The open register leaves out the names and addresses of those electors who have requested on their applications to register that their names be excluded from this version.
This version of the register can legally be sold to anyone and used for any purpose, including direct marketing. If you do not want your details sold on to anyone else, you should complete the opt out form below.
If you do not opt out, your details will be shown on the open register which can be sold to direct marketing companies and anyone else who wants to buy it.
Opt out of the open register
The full register lists the names and addresses of everyone registered to vote.
Circulation of the full register is strictly limited to individuals and organisations listed in the Representation of the People (England and Wales) Regulations 2001.
Recipients of the full register may only use it for the purposes specified by the regulations, which are for electoral purposes, the prevention and detection of crime, safeguarding national security or checking the identities of individuals who have applied for financial services.
It is a criminal offence for any recipient to disclose information from the full register or to use it for any other purposes than those set out above.
The full register is updated monthly between December and September through rolling registration.
Inspection of the register
The government has introduced arrangements for inspecting the full register to ensure that information provided can be safeguarded.
The full register can only be viewed under supervision at the electoral services office at Brent Civic Centre, Monday to Friday between 9.30am and 4.30pm.
It is an offence to make copies other than by hand written notes, and even then there are strict restrictions on what the information can be used for.
Misuse of data from the full register could lead to a fine of up to £5,000.
Alternatively the open register is available for inspection at any library in Brent.
Use of the register
Use of the electoral register
Open register charges
There is legislation which outlines the charges that all council's must make for requests for data from the open electoral register, these are:
- in data form, the fee is £20 plus £1.50 for each 1,000 entries (or remaining part of 1,000 entries) in it
- in printed form, the fee is £10 plus £5 for each 1,000 entries (or remaining part of 1,000 entries) in it
The cost of collating the register is in excess of £200,000 each year. Since 2007 Brent Council has received £3987.35, therefore the council does not make money from selling the open register.
Anyone wishing to opt their details out of the open register may do so on their registration form or by filling in an online form.
If you do not want direct or junk mail sent to your home, register with the Mailing Preference Service.
Credit reference agencies
The full register of electors can legally be sold to registered credit reference agencies. In order to find out what these credit reference agencies use your data for, you visit their websites:
Online register searches
It is possible to search electoral registers using online commercial organisations.
However, these organisations are only entitled to be supplied with information included in the edited register.
You may find that your name appears on an online search despite you telling us that you do not want your name on the edited register.
This can happen if your details were passed on to the commercial organisation before you told us that you did not want to be on the edited register.
It may be that you have been living at your address since before 2002; when there was only one version of the register.
You should contact the commercial organisation if you want your name removed from their online search because your name is not on the up-to-date edited register.