The purpose of this privacy notice is to tell you what personal information the Council’s Community Safety team and referrals team collects from you, how it is used, who it may be shared with and what happens to it.
What information we might collect from you and why
Your information is collected for the purpose of processing your referral to enable intervention and support via the Violence and Vulnerability Programme, as required to fulfil the council’s duties under the following legislation, statutory or contractual requirement or obligation
Crime and Disorder Act 1998
For the purpose of reducing crime, serious youth violence and reoffending behaviour.
The Criminal Justice and Courts Service Act 2000
For the purpose of rehabilitating offenders and improving public confidence in the criminal justice system and reduce the demand on the criminal justice system.
The Offender Management Act 2007
Make safer communities and tackle the social exclusion of offenders and their families.
The lawful basis for using your information
The lawful basis conditions under GDPR will be Article 6 (c) legal obligation and (e) public task, therefore (a) consent is not required. Furthermore, where we are processing special category data, this will be under GDPR Article 9 (h).
The special categories of personal data that will be processed include criminal data, health data (mental health), financial data (mainly benefits), contact data and family data.
Who we share your information with and why
Your information will be shared with Brent Council, Brent Metropolitan Police, Brent Westminster Drug Programme, AIR Network, St Giles Trust, London National Probation Service, London Community Rehabilitation Company, Department for Working Pension, Brent Health services, Advance Minerva, Young Brent Foundation, RISE Mutual and Nia.
We share this information for the purposes of criminal data, health data (mental health), financial data (mainly benefits), contact data and family data for the purpose of processing referral and ensuring right interventions are put in place to provide a holistic service. Information will be retained for the minimum time necessary to achieve objectives.
Who we collect information from
Once your information has been collected by the council, it may be used by other council departments, where necessary, to provide a complete service to you. It is for this reason that we do link your information together, for example, to save you providing your information more than once.
Your information shall be processed in accordance with the GDPR guidelines, ARTICLE 5(1) - it will not be retained longer than necessary in relation to the purpose for which such data is processed. When removed from the Violence and Vulnerability Programme, their profile will be removed and closed on the case management systems.
If you fail to provide the personal data, agencies will not be able to provide the support and intervention required to assist with positive lifestyle changes.
Brent Council is required by law to protect the public funds it administers. We may use any of the information you provide to us for the prevention and detection of crime. We may also share this information with other bodies that are responsible for auditing or administering public funds including the Public Sector Audit Appointments Ltd, National Audit Office, Financial Reporting Council, Cabinet Office, the Department for Work and Pensions, and other local authorities, HM Revenue and Customs, and the Police.
In addition to undertaking our own data matching to identify errors and potential frauds we are required to take part in national data matching exercises undertaken by the National Fraud Initiative. The use of data by the National Fraud Initiative in a data matching exercise is carried out under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned.
Concerns about data protection
If you are dissatisfied with the processing of your information, you can raise your concern with the council’s data protection officer on firstname.lastname@example.org. Further information can be found in the council’s privacy page. You have a right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk).